1. Minimum documents to be prepared

– 02 Trademark registration declarations, typed according to form number: 04-NH Appendix A of Circular 01/2007/TT-BKHCN [The trademark description: the mark sample must be described to clarify the elements. the trademark’s constituent elements and the overall meaning of the mark, if any; if the mark contains words or phrases belonging to figurative language, those words and phrases must be transcribed; If a trademark contains words or phrases in a foreign language, it must be translated into Vietnamese. If the mark contains numerals other than Arabic or Roman numerals, it must be translated into Arabic numerals; the list of goods/services in the declaration must be grouped in accordance with the international classification of goods and services (under the 11th Nice Agreement)]

– 05 attached trademark samples (the attached mark samples must be identical to the mark samples affixed on the registration application form, both in size and color. part of the mark must not be larger than 80mm and not less than 8mm, the mark as a whole must be presented in a mark template of size 80mm x 80mm.If color protection is required, all trademark samples on the sheet declaration and enclosed must be presented in the correct colors to be protected);

– Proof of payment of fees and charges.

In case a trademark registration application is a collective mark or a certification mark, in addition to the minimum documents mentioned above, the application must have the following additional documents:

– Regulations on the use of collective marks or certification marks;

– An explanation of the characteristic (or specific) nature and quality of the product bearing the mark (if the registered mark is a collective mark used for products with particular characteristics or is a certification mark). the quality of the product or a mark that certifies the geographical origin of the local specialty);

– Map of the geographical area (if the registered mark is a mark certifying the geographical origin of the product, or the mark contains a place name or a sign indicating the geographical origin of a local specialty).

– Document of the People’s Committee of the province or centrally run city allowing the use of a place name or other sign indicating the geographical origin of the local specialty for trademark registration (if the registered mark is a collective, certification mark containing a place name or other indication of the geographical origin of a local specialty).

2. Other documents (if any)

– Power of attorney (if the application is filed through an industrial property representation service organization);

– Documents confirming the permission to use special signs (if the mark claimed for protection contains symbols, flags, badges of domestic and international agencies and organizations…);

– Documents confirming the right to register;

– Documents confirming the beneficiary of the right to register from another person;

– Documents proving the priority right (if the application has a claim for priority right).

3. General requirements for application

– Each application can only request for one protection title and the type of protection title requested for grant must be consistent with the mark stated in the application;

– All documents of the application must be made in Vietnamese. For documents made in other languages ​​as prescribed at Points 7.3 and 7.4 of Circular 01/2007/TT-BKHCN, they must be translated into Vietnamese;

– All documents must be presented vertically (only drawings, diagrams and tables can be presented horizontally) on one side of A4 size paper (210mm x 297mm), including four margins. side, each margin 20mm wide, in Times New Roman font, font size 13, except for supporting documents whose origin is not intended to be included in the application.

– For documents that need to be made according to the form, it is mandatory to use those forms and fill in the required information in the appropriate places;

– If each type of document includes many pages, each page must have the page number in Arabic numerals;

– Documents must be typed or printed with indelible ink, in a clear, clean, unblemished, unmodified manner; In case of detecting insignificant spelling errors in documents submitted to the NOIP, the applicant may correct such errors, but the corrected signature must be signed at the place of correction. (and stamp, if any) of the applicant;

– Terminology used in the application must be consistent and common (do not use dialects, rare words, self-created words). Symbols, units of measurement, electronic fonts, spelling rules used in the application must comply with Vietnamese standards);

– An application may be accompanied by an additional document that is an electronic data carrier of part or all of the content of the application.